University of Colorado | CU Anschutz Medical Campus

Department: College of Nursing

Job Title: Experiential Learning Team (ELT) Operations Program Assistant

Position #00216468 - Requisition #29160

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at: https://www.cu.edu/vaccine-requirement

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus - Accommodations may be granted for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration - Accommodations may be granted for medical or religious reasons.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

About the University of Colorado Anschutz Medical Campus:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

The College of Nursing has an opening for a full-time, State Classified ELT Operations Program Assistant position.

Job Summary:

The Experiential Learning Team handles all processes related to experiential learning with the CU College of Nursing, including the Clinical Education Center (CEC). The Operations Program Assistant manages the administrative operations of the Experiential Learning Team. This position will be responsible for managing operations within experiential learning, the clinical education center, the Simulation Labs, and clinical placement processes within the CU College of Nursing.

Examples of Work Performed:

Experiential Learning Operations (100%)

• Manages operations related to Clinical Education and Placements for both Undergraduate and Graduate Programs.
• Student Experience: Consistent point of contact and communication for students; Zen desk triage.
• Administrative:
  • CV / Dora requirements - storage and maintenance of all needed documents.
  • Manage processing of Clinical Scholar Agreements related to undergraduate placements including reconciliation of billing submitted by each agency.
  • Maintains current list of clinical scholars in agencies; shared with UG Manager.
  • Management and tracking of affiliation agreements for BS, MS, and DNP programs, including:
    • Processing and completion of affiliation agreements.
    • Review of legal language established by CU Legal.
    • Completion of training from CU Legal.
    • Serves as Subject Matter Expert for affiliation processes within the Clinical Education & Placements Team.
  • Event planning for department (course orientations, group meetings, educational meetings).
  • Logistics and planning of Clinical Scholar Workshop - 3X annually in collaboration with team.
  • Initiation of departmental meetings (minutes, agendas, invitations, Zoom); leads meetings in collaboration with faculty.
  • Management of incoming mail (AMC).
• Data:
  • Ensures that student evaluations are being completed on the correct faculty for Onsite Clinical Simulation in the course evaluation.
  • Obtains evaluation data from course evaluations related to agencies and instructors.
  • Provides analytics of the student evaluations for simulation program.
  • Initiates additional program evaluation as needed.
  • Run reports to analyze, validate, and confirm the data related to clinical simulation. including attendance, curriculum, and student evaluation.
  • Qualtrics surveys as requested.
  • Collaborate with Director regarding quality metrics and tracking.
• Financial CEC/Sim:
  • Procurement card reconciles - monthly expense reports in collaboration with Director.
  • Purchase orders for capital purchases.
  • Tracking of invoices.
  • Purchasing on CU Marketplace.
  • Reconciliation of travel expenses.
  • Track faculty development professional funds.
• Staffing / HR / Schedules:
  • Facilitation of hiring process for teaching assistants, and contract/adjunct/adjoint faculty (coordination of interviews, etc.).
  • Once TA and/or contract faculty are hired by Director, facilitate appropriate form submission(s) to CU Nursing HR.
  • Initiates HR process for hiring and paying any contract offsite clinical instructors.
  • Approves timesheets for TA and contract faculty.
  • Provides quarterly updates with TA, contract faculty, scholar contract, clinical instruction costs/hours.
  • Coordinate with contract faculty and TAs for scheduling of contractual hours. Track contract hours.
  • Manage onboarding (standardized onboarding and orientation in the Experiential Learning environment for each role).
  • Student changes in schedules (AMC and SD).
  • Outlook - all scheduled CEC/Sim events (AMC and SD).
• Compliance:
  • Communicates to undergraduate and graduate students about registering for American Databank, My Clinical Exchange, and InPlace.
  • Handling student orientation related to all students (undergraduate and graduate) regarding clinical compliance policies and procedures. This including both in-person, online (webinar) orientation as well as informational sessions where students get a clinical compliance and clinical placement information packet.
  • Sets deadline for flu shot compliance. Works with CON Clinical Affairs (CCA) on annual flu shoot clinics and CPR courses offered in conjunction with CCA.
  • Helping to implement new, more efficient systems for organizing and tracking student compliance via the use of compliance tracking database American Databank (ADB).
  • Understanding and management of all data systems such as ADB (American DataBank) and internal CON databases as they relate to student placement in the areas of compliance and tracking.
  • Updates and maintains related processes or database systems. Audits vendor website information and communications website updates as needed; ensures student accounts are available and working properly with each vendor. Works with vendors on reported issues related to technical issues with American Databank (ADB), My Clinical Exchange (MCE), and InPlace. Communicates reported issues to appropriate faculty and staff as needed. Audits ADB, InPlace, MCE and Typhon to ensure all student clinical compliance documentation is updated each semester and accurate.
  • Function as the liaison for tracking and maintaining student-specific immunization and certification information including Background Verifications, Drug Screenings and Health Insurance Portability and Accountability Act (HIPAA), Occupational Safety and Health Administration (OSHA), and Medical Leave. Complete reoccurring audits on a semester basis to ensure compliance related to immunization and certification information.
  • Sets compliance deadlines for all new and current students for all programs within the College of Nursing. Communicate deadlines and consequences of non-compliance clearly and concisely to all students, faculty and staff.
  • Troubleshoots student issues related to compliance and compliance programs; responds to student inquiries and questions related to compliance and compliance programs.
  • Set up CPR certification/recertification events for students and faculty, based on appropriate level of education and background.
  • Assists in creation of policies as related to student clinical compliance and requirements.
  • Offer support to all students who must file a Worker's Compensation claim with the campus Risk Management Office for any needle sticks, bodily fluid exposure or injury sustained while in the clinical setting.
  • Provide information regarding the required protocol for reporting an incident, proper forms to complete, follow up care and locations to be seen for patient care.
  • Maintains and keeps records for all student Medical Release forms by reviewing documents submitted by students for completeness and medical release due dates. A Medical Release form is required if stipulated by the course instructor in order for the student to return to the clinical setting without restrictions, based on the requirements listed in the CON Technical Standards Policy.

Salary & Benefits:

• Hiring Salary Range: $4,362 - $5,408 per month ($52,344.60 - $64,907.304 per year).
• The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions and/or in recognition of prior and applicable skills, experience, certifications, etc...
• This position is eligible for overtime compensation.
• Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
• Benefits: https://www.cu.edu/employee-services/benefits.
• Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Additional Information:

• Please click here for information on disability. accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx
• Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.
• The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
• The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

• Four years of experience supporting administrative and operational functions, ideally within a laboratory and/or experiential learning team.

  • Substitution: Additional appropriate education will substitute for the required experience on a year-for-year-basis.

Preferred Qualifications:

• Experience working in higher education.

• A bachelor's or master's degree in nursing, public administration, public health, business administration or a closely related field from an accredited institution.
• Experience with operational processes related specifically to clinical placements, experiential learning, simulation, and/or similar programs within an accredited College or School of Nursing.

Competencies:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.

• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Proficient ability to use technology.
• Time management and prioritization skills.
• Problem-solving and decision-making skills.
• Demonstrated leadership and management skills.
• Maintains confidentiality, and exercises good judgment in sharing information.

Conditions of Employment:

• The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at: https://www.cu.edu/vaccine-requirement